Renewing a South African passport while living in the UK may seem overwhelming at first, especially with the administrative changes and the need for strict documentation.
Understanding where to go, what documents are required, how to complete the necessary forms, and what fees apply is essential to ensure a smooth and timely application experience.
This blog simplifies all these steps, backed by the most up-to-date information from official resources.
Let us walk you through the complete South African passport renewal process in the UK, with a focus on in-person application submission, required forms, fees, and tracking procedures.
What is a South African Passport?
A South African passport is an official travel document issued to citizens of South Africa for international travel.
It verifies the identity and nationality of the holder and is essential for entry into foreign countries. Holding a valid passport is also necessary for legal identification and administrative purposes abroad.
Uses of a South African Passport
- International travel across borders
- Identification for official transactions abroad
- Access to South African consular services
- Applying for visas in foreign countries
Types of Passports
There are three primary types:
- Regular Passport: Most commonly issued to citizens for general travel
- Official Passport: For government representatives on official business
- Diplomatic Passport: Issued to diplomats and high-level officials
When living in the UK, a South African passport is vital not just for travel but also for maintaining one’s legal identity in both South Africa and the UK.
Without a valid passport, everyday processes such as visa renewals, job applications, or even child school registrations can become complicated.
Who Needs to Apply for South African Passport Renewal UK?
Renewing a South African passport is necessary for citizens residing in the UK if the current passport is about to expire or has already expired. It is also required if a passport is lost, stolen, or significantly damaged.
You Should Apply for Renewal in the UK if:
- Your passport has expired or is expiring within the next 6 months
- Your passport is damaged or the biometric data is unreadable
- You’ve changed your name due to marriage, divorce, or legal reasons
- You’ve lost your current passport
You Can Apply at a VFS Global Application Centre if You Need:
- To renew your passport
- To apply for a child passport
- To apply for a new adult passport
This service is available to all South African citizens residing in the UK, regardless of whether they are on a visa, Indefinite Leave to Remain, or holding dual nationality.
What Types of Passport Services Are Available for South Africans in the UK?
The South African High Commission via VFS Global in the UK offers several passport services for its citizens. Knowing which type of service you need is the first step to applying correctly.
Available Passport Services
- Renewal of expired or soon-to-expire passports
- First-time passport application for adults and children
- Lost/stolen passport replacement
- Name change due to marriage, divorce, or other reasons
Identify the Right Service
It’s important to choose the correct service at the beginning to avoid delays. Applicants must attend appointments in person, and services are non-interchangeable once the application process begins.
VFS Application Centres
- London
- Manchester
- Edinburgh
Each centre requires appointments to be booked in advance, and they follow a strict document verification and biometric capture process.
How to Renew a South African Passport in the UK?
Renewing a South African passport in the UK involves several important steps that must be followed carefully to avoid delays.
The process is managed through VFS Global, which acts on behalf of the South African High Commission.
Whether your passport is expired, about to expire, or has been lost or damaged, you must attend an in-person appointment to complete the renewal.
Step 1: Identify the Type of Passport Service You Need
Before booking an appointment, determine the type of service you require. You can renew your passport at an application centre if:
- Your passport is expiring soon or has expired
- You’re applying for a child or adult passport
- You’re replacing a lost, stolen, or damaged passport
Make sure you choose the correct application type, as this will determine which documents and forms you need.
Step 2: Gather Required Documents
You must bring both originals and certified copies of the following:
- South African birth certificate or old passport
- South African ID or smart ID card
- Proof of UK residence (utility bill, tenancy agreement)
- Marriage or divorce certificate (if applicable)
If any documents are not in English, they must be:
- Translated by a sworn translator
- Apostilled or legalised where necessary
All documents must be up to date and valid. Incorrect or missing documents can result in rejection or delays.
Step 3: Complete the Application Forms
You’ll need to print and fill out the following forms before your appointment:
- DHA-73: Application for a passport
- BI-529: Determination of citizenship
- Loss Report: If the passport was lost
- Marriage/Divorce Registration: If applicable
- Namibian Questionnaire: If requested
Do not sign any forms until instructed at the application centre.
Step 4: Book an Appointment Online
Appointments are booked via the VFS Global website. Each individual must book separately, including children and family members.
Once booked, you’ll receive a confirmation email and letter. Print this and bring it to the appointment. Group appointments are not allowed under a single booking.
Step 5: Pay the Applicable Fees
Fees are paid at the application centre on the day of your appointment. Accepted payment methods include Credit or Debit Card. Cash is only accepted in London, not in Manchester or Edinburgh.
| Service | Fee (GBP) |
| Adult Passport | £40.00 |
| Child Passport | £20.00 |
| VFS Service Charge | £35.00 |
| SMS Notifications (optional) | £1.20 |
Keep your receipt for tracking and proof of payment.
Step 6: Attend Your In-Person Appointment
On the scheduled date:
- Bring all documents, forms, and your appointment letter
- Arrive at least 15–20 minutes early
You’ll be guided through:
- Document verification
- Biometric capture (photos, fingerprints)
- Payment confirmation
No one else can attend on your behalf. You must submit the application in person.
Step 7: Track Your Application
After submission, you’ll receive a track and trace code. Use this to monitor the status of your application online.
- Average processing time: 4 to 6 months
- Notifications may be sent via SMS (if selected)
Once ready, you’ll be notified to collect your new passport or arrange delivery if available.
How to Book an Appointment for South African Passport Renewal UK?
All applicants must book an appointment online before visiting a VFS Global Passport Application Centre. Walk-in services are not accepted.
Booking Steps
- Visit the VFS Global passport service site
- Register for an account or log in
- Select your service type (e.g., renewal, child application)
- Choose your preferred Application Centre
- Select an available date and time
- Submit your booking
After Booking
- You’ll receive an appointment confirmation email
- A PDF letter will be attached – print and bring this with you
For Family/Group Bookings
- Each applicant must book a separate appointment
- Provide full details (name, DOB, document type) for each person
Appointments can fill up quickly, so it’s best to plan at least a month ahead of your desired submission date.
What Are the Fees for Renewing a South African Passport in the UK?
Applying for a passport comes with specific costs that vary depending on the service required. You will need to pay at the Application Centre during your appointment.
Payment Information
- Accepted: Credit or Debit Card
- Cash is NOT accepted in Edinburgh and Manchester
- Other payment methods are not supported
Fees Breakdown
| Type | Cost (GBP) |
| Adult Passport | £40.00 |
| Child Passport | £20.00 |
| VFS Global Service Fee | £35.00 |
| SMS Notification (Optional) | £1.20 |
- All fees are non-refundable
- Ensure your card is valid and has sufficient funds before attending
You’ll receive a receipt after making payment. Retain this for your records and tracking purposes.
What Should You Expect on the Day of Your Appointment?
The day of your appointment is critical. Missing documents or errors may force you to reschedule, causing delays of weeks or even months.
Checklist Before Attending
- All required documents (original and certified copies)
- Completed and unsigned application forms
- Appointment confirmation letter
- Payment method (Card)
On Arrival
- Check in at the reception desk
- Wait to be called for document verification
- Biometric data (fingerprints and photograph) will be taken on-site
- Photos are taken at the centre (no need to bring passport photos)
Important Notes
- Arrive 15-20 minutes early
- Be respectful of appointment times and queues
- Staff will guide you step-by-step through the submission
In-person attendance is mandatory. No one else can submit the application on your behalf.
How Long Does South African Passport Renewal UK Take?
The processing timeline is one of the most common concerns for applicants. In most cases, the average wait is up to 6 months. However, it can vary depending on administrative backlogs.
Key Timeline Facts
- The application is sent from the UK to South Africa for processing
- There is no expedited service available
- Tracking codes are provided for updates
Processing Duration
- Average: 4 to 6 months
- Delays can occur during high-volume seasons or if documents are incomplete
Tips to Avoid Delays
- Double-check that all documents are accurate and certified
- Ensure forms are fully completed
- Book your appointment well in advance
What Happens After Submitting Your Passport Application?
After submitting your application, all that remains is to track progress and wait for collection or delivery instructions.
Tracking Your Application
- You will receive a Track & Trace code
- Use the online tracking system via VFS Global
- Updates may be delayed due to inter-country processing
Final Steps
- Once your passport is ready, you’ll receive a notification
- You may be required to collect it in person
- Bring your receipt and valid ID to collect
Some centres may allow for courier delivery, subject to additional fees. Always confirm at the time of submission.
Conclusion
Renewing your South African passport in the UK doesn’t have to be a stressful experience. With proper planning, document preparation, and understanding of the steps involved, the process can be smooth and efficient.
By following this step-by-step guide, you ensure your application is not only complete but also ready for prompt processing.
Whether you’re applying for yourself or a family member, this guide simplifies everything from form completion to booking appointments and paying fees.
Stay informed, stay prepared, and let this guide be your trusted resource for managing your passport renewal process in 2025.
FAQs
What is the current processing time for South African passport renewal in the UK?
The average processing time is 4 to 6 months, but it can vary depending on demand and document completeness.
Can I walk into the passport application centre without an appointment?
No, appointments are mandatory for all applicants. Walk-ins are not allowed.
Do I need passport-sized photos before my appointment?
No, your biometric photo will be taken at the VFS Global centre during your appointment.
What should I do if I lose my South African passport in the UK?
You must complete a loss report and submit it with your application when applying for a replacement passport.
Can I track my passport application after submission?
Yes, use the Track and Trace code provided to check your status online.
Are passport fees refundable if my application is rejected?
No, all fees paid are non-refundable, even if the application is delayed or denied.
Can I use the same application for both my ID and passport?
No, separate applications are required for each document, and each must be submitted in person with a unique appointment.